Office Assistant

Miami Shores, FL

Full Time

Operations

Mid Level

About the Role

We are looking for a proactive and detail-oriented Office Assistant to support our legal and operations teams in delivering exceptional business immigration services. This role is ideal for someone with strong administrative skills, excellent communication abilities, and a keen interest in immigration law. We are a small and tight-knit, but growing fast and doing great work. Whether you have relevant experience or are talented and highly motivated to learn, you will find here a supportive team and dynamic work environment.

This is an in-person role based at our Miami Shores office. We are open to full-time (9 am to 6 pm) and part-time (afternoon) scheduling arrangements.

About our Firm

We are a Miami-based business immigration law firm with an excellent reputation and track record. We focus almost entirely on business immigration and federal immigration litigation. Our team is hybrid, with some members based in Miami and others working remotely from Latin America and Europe. Here are some of our core values:

We are a low-volume firm and value quality over quantity in our work and client service.
We aim to raise the bar for quality practice in our industry through impeccable work.
We leverage technology and innovation to enhance our efficiency and effectiveness.
We reward ownership and results, empowering our team to grow as professionals.

Key Responsibilities

Serve as the first point of contact for clients visiting or contacting our office.
Support the intake and onboarding process for new clients and employees.
Manage daily administrative tasks, including scheduling, correspondence, and file maintenance.
Coordinate meetings, appointments, and travel arrangements for attorneys and staff.
Assist with billing, invoicing, and other financial documentation.
Maintain office supplies and coordinate with vendors as needed.
Help our managing attorney and marketing team with marketing and outreach efforts.
Support the execution of internal projects.

Qualifications

Bachelor’s or associate’s degree in a relevant field is helpful, but not essential.
Exceptional oral and written communication skills
Organized, with strong time-management skills and meticulous attention to detail and deadlines
Ability to work independently and as part of a team

English and Spanish fluency absolutely required

Benefits

Competitive compensation.
Opportunities for professional development and growth.
A collaborative and supportive work environment.

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Office Assistant

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